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Current ISO Student News

Issue 17: May 15, 2015



Table of Contents

  1. “ISO Student News” Takes a Vacation, but ISO in 213 Morey Hall is open all summer!  (more)
  2. Summer Travel Reminders & Invitation Letters  (more)
  3. Address Reporting and Departure Form  (more)
  4. OPT Reporting and Extensions  (more)
  5. Immigration Transfer for Students who will Attend a Different School  (more)
  6. Summer Services and Activities at the University of Rochester  (more)
  7. Campus Focus: Congratulations Graduates!!  (more)


“ISO Student News” Takes a Vacation, but ISO in 213 Morey Hall is open all summer!

ISO Student News will be taking a vacation this summer season!  This will be your last regular ISO Newsletter for the 2014-2015 academic year.  Bi-weekly newsletters will resume in September 2015.  Please note that the ISO at 213 Morey Hall will maintain normal business hours during the summer, with the exception of University holidays. Normal office hours are 9:00 am to 4:00 pm, Monday through Friday.  Walk-in hours will continue to be held between 2:00 pm to 4:00 pm, Monday through Friday.  Please contact us with any questions or concerns you may have.


Summer Travel Reminders & Invitation Letters

Will you be traveling over the summer?  Make sure you have a recent travel signature on your I-20 or DS-2019 before you leave Rochester.  A recent travel signature would be one that you received within the current academic year.  If you are traveling overseas, you must have the required documents with you to reenter the U.S. in valid student status.  These include: a valid passport, I-20 or DS-2019, a valid visa stamp (unless you are a Canadian citizen), proof of financial support, and any additional materials relevant to your current program in the U.S. (verification of SEVIS fee payment, if applicable; UR transcript showing full-time enrollment; valid EAD card & evidence of employment if you are pursuing post-completion OPT).  If you are traveling within the U.S., you should carry these original documents with you, but your visa stamp does not need to be valid.  More information about travel, visa renewals, and documentation is available on the ISO’s travel page.

If you are expecting to invite family or friends to visit you in the U.S., please take a moment to review the ISO's webpage on Inviting Family & Friends.  When applying for the visa or entering the country, visitors should be prepared to show that they can afford to support themselves during the trip and have plans to return home again.  A short letter inviting your family member or friend can be helpful to demonstrate the reason for their visit.  This letter should come from you and be addressed to the individual, so they can use it during the visa interview, at the U.S. Port of Entry, or elsewhere as needed.  As a template, you may consider editing this sample letter and updating the content to reflect your personal details or other information, as needed.  Each visitor should receive a separate letter.  Please understand that the letter provided is only a sample and does not include language that can guarantee a visa approval at the U.S. consulate.


Address Reporting and Departure Form

All F-1 and J-1 students are required to report a new U.S. residential, mailing, or permanent foreign address within 10 days of any change.  By using the University systems, the ISO will be notified of the change and be able to forward this information to SEVIS, in compliance with U.S. government reporting requirements.  Your address information should be updated as often as necessary to make sure that your U.S. address information is current.  Even if your address is only temporary (due to an extended vacation, authorized off-campus internship, In Absentia, etc.), these changes must be reported within the 10 day period allowed. 

For updates to your U.S. residential or mailing address, please use the appropriate online registration tool for your UR division.

Simon School of Business: - Select "Registrar", "Student Information System", and "Change My Addresses" (under Quick Links)

All other UR Divisions:

Graduates pursuing Post-Completion work authorization:
OPT Reporting Form  |  AT Reporting Form
These reporting tools will NOT make updates to your records in HRMS, GLACIER, or UR Bursar's Office (for billing).  You must access these systems or contact the appropriate offices separately to make those address changes.

Please use the ISO's online Departure Form to notify the ISO that you are departing the U.S. and/or will no longer maintain your F-1 or J-1 program through the University of Rochester.  The reason may include completion of your studies, transfer to another school, leave of absence or early withdrawal, end of post-completion employment, or an approved Change of Status to another immigration category.  Some of these actions require additional forms.  Please DO NOT use the departure form to report a temporary trip home or vacation from UR!  This form is for notification purposes and other documentation may be required before the ISO can take action.  Please review the following forms and information, as needed:

SEVIS Immigration Transfer
Extend/Shorten Program Completion Date
Temporary Leave of Absence
F-1 & J-1 Grace Periods

The Student Departure Form will notify only the ISO.  Please make sure to contact any other University offices that may need to be aware of your departure, such as University Health Services, Residential Life, GLACIER tax software, etc.


OPT Reporting and Extensions

If you are currently approved for F-1 Optional Practical Training, you are required to report your employment and address information to the ISO throughout the authorization period.  Please use our OPT Reporting Form, available online.  Any changes must be reported within 10 days.  You may report activities as employment for OPT purposes when they are directly related to your field of study and meet a minimum total of at least 20 hours per week.  You may work with multiple employers with your OPT permission.

Some students may be eligible for an extension of their OPT work authorization.  If you have been sponsored for the H-1B Temporary Worker category, please provide this information in the OPT Reporting Form.  This application may qualify you for an automatic OPT Cap Gap Extension.  You will not receive an updated EAD card with your extended employment dates, but the ISO is able to issue a new I-20 documenting your authorization.  Additional information on the Cap Gap Extension is online.  If you are eligible and would like to apply for the Stem Extension to your OPT, please review the information online and contact the ISO to schedule a phone appointment at 585-275-2866.


Immigration Transfer for Students who will Attend a Different School

If you plan to begin full-time studies at a new school, you may need to request an Immigration Transfer of your F-1 or J-1 record.  Please use the SEVIS Immigration Transfer Request Form to schedule your SEVIS Release Date. 


Summer Services and Activities at the University of Rochester

Are you staying in Rochester for the summer?  Sign up for Summer Weekend Highlights to learn about fun things to do on and off-campus throughout the summer!  For information about summer services at the University of Rochester, please visit (Campus Life). 


Campus Focus: Congratulations Graduates!!

Congratulations to our many upcoming University of Rochester graduates this year!!  With graduation festivities beginning over the next week and extending through June, we hope you will enjoy the celebrations with family and friends and take pride in your many accomplishments.  The ISO wishes you well in your next steps after graduation as well.  As always, please let us know if there is anything ISO can do to assist you!


Editor: Lena Ovcharov, International Student Advisor